Purpose
This policy outlines procedures for managing injuries sustained by members and guests while on Elmdale Tennis Club premises. It ensures member well-being and safety while maintaining a safe and functional environment.

Reporting an Injury

• • Any injury sustained on club premises must be reported immediately to club staff or management or reported by email to info@elmdale.ca 
  • Club staff will complete a City of Ottawa incident report form detailing the injury circumstances.
  • The club will assist in contacting emergency services (i.e., calling 9-1-1) if urgent medical attention is required for the injured individual.

Playing Safely and Reporting Hazards

• • Members are responsible for taking reasonable precautions for their safety and the safety of others, including:
    • Staying aware of physical limits.
    • Using proper equipment.
    • Following club safety guidelines and rules.
  • Members should report hazards or unsafe conditions to club staff immediately.
  • Members recovering from injuries should consult a healthcare professional and return to play when deemed safe to do so.

Medical Membership Holds – Temporary Leave

• • Members injured who cannot play, for a full season or partial season may request to place their membership on hold.
    • Full season leave up until July 1st.  A full membership leave is granted, and the membership is filled from the next available person on the waitlist.  Prorated fees are e-transferred from the new member to the member on Temporary Leave
    • Partial membership leaves after July 1st can be requested until September 1 and must be backfilled from the waitlist. 
    • Refunds will not be granted after September 1.
  • Requests will be reviewed case-by-case by club management.
  • Members on Temporary Leave will be eligible to renew their membership the following year. 

Club Support

• • The club will maintain facilities in safe condition and ensure hazards are addressed promptly.